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2. Special Event Application (Bike/Walk/Run/Street)

   This form must be filled out and submitted by the event organizer. Please note that additional forms or permits may be required at the discretion of the City Manager. Requests must be submitted no more than six months ahead of your event and no less than one month before your event. 

   Requests must be submitted with a PDF copy of liability insurance and a separate additional insured endorsement naming the City of Westlake Village, its Officers, Officials, Employees, Agents,  and Volunteers 31200 Oak Crest Drive, Westlake Village, CA 91361 as additional insured. 

   In addition please sign and upload the special event waiver and hold harmless forms. Files must be in PDF.

4. Organization/Company*
6. Primary Contact - First Name*
7. Primary Contact - Last Name*
9. Secondary Contact - First Name*
10. Secondary Contact - Last Name*
12. Primary Contact E-mail*
13. Primary Contact - Phone*

    Please list the number where we can reach you during the day.

15. Secondary Contact E-mail*
16. Secondary Contact - Phone *
18. Organization/Company Mailing Address *
20. City*
21. State*
22. Zip*
24. What kind of event are you hosting? *

    1. Street Fair/Carnival
    2. Run
    3. Walk
    4. Bike
    5. Other

    Please check all that apply. 

25. Distance length of proposed event: *

    1. 1 M
    2. 5 K
    3. 10K
    4. Half Marathon
    5. Other

    Please check all that apply.

27. Event Date and Time*
    Event Date and Time Start Date

    Event Date and Time Start Time

    —

    Event Date and Time End Date

    Event Date and Time End Time
29. Where is your event taking place?*

    Please include address of where your event starts/takes place? 

31. Which streets or public right of ways will your event be impacting? Please list all below.*
33. Will the event require the entire width of the street?*

    Please state yes or no. If no, how many lanes are you requesting to be closed?

35. Please describe your event in more detail including: event purpose, number of expected attendees, and attendee parking locations.*
37. Does your event include any of the following? *

    1. Amplified Sound
    2. Food Trucks/Vendors
    3. Tents larger than 10x10
    4. Stage
    5. Performers
    6. Rental Equipment
    7. Other
    8. None

    Check all that apply. 

39. Fire Permit Requirement*

    1. Acknowledge

    Please click that you understand that all special event permits require either the issuance of an LA County Fire permit, or written acknowledgement from LA County Fire of no permit required.
41. Please click that you understand this form may require additional permits or paperwork under the discretion of the City Manager.*

    1. Yes
    2. No

    If you do not agree, your permit will not be considered complete and cannot be accepted.
43. Upload signed Special Event Waiver Form.*

    PDF format only.

45. Upload signed Special Event Hold Harmless Form.*

    PDF format only. 

47. Upload a detailed site plan and/or route plan for the event.*

    PDF format only.

49. Upload PDF of Liability Insurance (COI) with below language.*

     "City of Westlake Village, 31200 Oak Crest Drive, Westlake Village, CA 91361.”

50. Upload PDF of Additional Insured document with the below language.*

    "City of Westlake Village and its Officers, Officials, Employees, Agents, and Volunteers are additionally insured, 31200 Oak Crest Drive, Westlake Village, CA 91361." 

52. Additional Comments?
Leave This Blank:


54. 1. Receive an email copy of this form.
55. Email address

    This field is not part of the form submission.

56. Submit

* indicates a required field