Community Rooms

Community Rooms Rental Information

The Community Rooms located at the Westlake Village Civic Center (31200 Oak Crest Drive) are available to all non-profit educational, civic and cultural groups and organizations serving the residents in the City of Westlake Village. The following policies and regulations have been developed in order to ensure the proper use of the facility by the public and to outline the reservation procedures for potential users. The City of Westlake Village retains sole authority over determinations regarding each group/organization's ability to use the facility and reserves the right to deny requests in accordance with these policies and regulations.

Facility Description

The facility consists of the James B. Henderson Fireside Room, the Community Room and a Conference Room. The James B. Henderson Fireside Room is a 534 square foot meeting room. This room contains fixed lounge seating for 8 occupants and can also accommodate up to 36 occupants with additional seating. The facility also consists of a Community Room, separated from the James B. Henderson Fireside Room by double doors, which is 815 square feet in size. This room features a motorized screen at the front of the room, one presentation cabinet, a kitchenette with a sink, stove, refrigerator and microwave. This room can facilitate up to 64 occupants seated or up to a maximum of 117 standing occupants for a meeting. Finally, the Conference Room is 250 square feet and contains a conference table with seating for twelve.

Both the James B. Henderson Fireside Room and the larger Community Room open up to courtyard areas (both front and back) via several french doors. In conjunction with the use of the Community Rooms, these outdoor areas may be used by groups/organizations subject to appropriate conditions approved by the City. Signage is not permitted outside of the room.

2020 application and guidelines packet Registration is available for the 2020 year beginning October 1, 2019.

Detailed facilities and amenities information

Apply online for the Community Room here. Make sure to download the two forms below and save them as a PDF to attach to the online application. You will also need your two insurance forms in one PDF document to attach.

Download the Hold Harmless form.
Download the Community Room Permit Authorization form.

Civic Center Large Community Room Calendar

James B. Henderson Room Calendar