NOTICE IS HEREBY GIVEN that the City of Westlake Village (“City”) invites sealed bids
for the Westlake Village Civic Center Exterior Redwood Sealing and Interior Wall Painting
Project (“Project”). The City will receive such bids at City Hall, 31200 Oak Crest Drive,
Westlake Village, California 91361 up to 10:00 a.m. on 03/02/2023, at which time they
will be publicly opened and read aloud.
SCOPE OF WORK. The Project includes furnishing all necessary labor, materials,
equipment, and other incidental and appurtenant work necessary to satisfactorily
complete sealing of the exterior redwood and painting the interior walls in the hallways,
lobby and open areas of the City of Westlake Village Civic Center, as more specifically
described in the Contract Documents. All existing improvements are to be protected in
place during all phases of the work. Traffic control for pedestrian traffic to the Civic Center
facilities shall be implemented as needed for adequate public safety. The work shall be
performed in conformance with the Contract Documents, permits from regulatory
agencies with jurisdiction, and applicable regulations. The quantity of work to be
performed and materials to be furnished are approximations only, being given as a basis
for the comparison of bids. Actual quantities of work to be performed may vary at the
discretion of the City Engineer.
OBTAINING BID DOCUMENTS. Bidders may obtain free copies of the bid solicitation
package online by visiting www.wlv.org/bids.aspx.
MANDATORY PRE-BID MEETING AND SITE VISIT. A mandatory pre-bid meeting will
be held on 02/07/2023 at 10:00 a.m. at City Hall, 31200 Oak Crest Drive, Westlake
Village, California, 91361 followed by a mandatory site visit. Every bidder is required to
attend the pre-bid meeting and the project site visit. Doors to the pre-bid meeting will
close at 10:15 a.m. and anyone not in attendance shall be deemed to have missed the
pre-bid meeting and the site visit. Failure of a bidder to attend the pre-bid meeting and
the site visit will render that bidder’s bid non-responsive. No allowances for cost
adjustments will be made if a bidder fails to adequately examine the project site before
submitting a bid.
REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS. In
accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor
shall be qualified to bid on, be listed in a bid, subject to the requirements of Public Contract
Code Section 4104, or engage in the performance of any contract for public work, unless
currently registered and qualified to perform public work pursuant to Section 1725.5 (with
limited exceptions for bid purposes only under Labor Code Section 1771.1(a)).
PREVAILING WAGES. In accordance with Labor Code Section 1770 et seq., the Project
is a “public work.” The selected bidder (“Contractor”) and its subcontractors shall pay
wages in accordance with the determination of the Director of the Department of Industrial
Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates
are on file with the City Engineer, and are available to any interested party upon request.
The Contractor shall post a copy of the DIR’s determination of the prevailing rate of per
diem wages at each job site. This Project is subject to compliance monitoring and
enforcement by the DIR.
BONDS. Each bid must be accompanied by a cash deposit, cashier’s check, certified
check, or bidder’s bond issued by a surety insurer, each of which must be made payable
to the City and in an amount not less than 10% of the total bid submitted. Personal or
company checks are not acceptable. Upon contract award, the Contractor shall provide
a performance bond and a payment bond, each in a sum equal to the contract price. All
bonds must be issued by a California admitted surety insurer using the forms set forth in
the Contract Documents, or in any other form approved by the City Attorney. Failure to
enter into a valid contract, including the submission of all required bonds and insurance
coverages, with the City within 15 days after the date of delivery of the Contract
Documents to the Contractor, shall subject the bid security to forfeiture to the extent
permitted by law.
LICENSES. At the time of bid submission, each bidder shall possess a valid Class C33
– Painting and Decorating contractor’s license issued by the California State Contractors
RETENTION SUBSTITUTION. Five percent of any progress payment will be withheld as
retention. In accordance with Public Contract Code Section 22300, and at the request
and expense of the Contractor, securities equivalent to the amount withheld may be
deposited with the City or with a state or federally chartered bank as escrow agent, which
shall then pay such moneys to the Contractor. Upon satisfactory completion of the
Project, the securities shall be returned to the Contractor. Alternatively, the Contractor
may request that the City make payments of earned retentions directly to an escrow agent
at the Contractor’s expense. No such substitutions shall be accepted until all related
documents are approved by the City Attorney.
BIDDING PROCESS. The City reserves the right to reject any bid or all bids, and to
waive any irregularities or informalities in any bid or in the bidding, as deemed to be in its